Executive Administrative Assistant - Multilingual Support (Chinese/Cantonese)

Are you a detail-oriented professional with strong multilingual communication skills? Private Advertiser is seeking a dynamic Executive Administrative Assistant to join our team in Canggu, Bali. This role is perfect for individuals who thrive in a fast-paced environment and are passionate about supporting high-level executives. As our Executive Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office, managing executive schedules, and providing exceptional support to our senior leadership team.

At Private Advertiser, we are a leading advertising agency in Bali, known for our innovative campaigns and client-centric approach. Our team is dedicated to delivering exceptional service and driving business growth. In this role, you will have the opportunity to work with a diverse team of professionals and contribute to our continued success.

Daily, you will handle a variety of administrative tasks, coordinate meetings and travel arrangements, and assist with executive communications. This position is ideal for someone with 3-5 years of experience in administrative roles, preferably in a corporate or agency setting. Proficiency in both written and spoken Chinese and English is essential, as well as familiarity with Microsoft Office Suite and Google Workspace.

📋 Tanggung Jawab Pekerjaan

• Manage executive calendars and schedules, including coordinating meetings and travel arrangements
• Assist with the preparation and distribution of meeting materials, including agendas, presentations, and follow-up documents
• Handle administrative tasks such as travel bookings, expense reports, and office supplies
• Provide high-level administrative support to senior leadership, including drafting and distributing communications
• Coordinate with internal and external stakeholders to ensure timely and accurate information flow
• Maintain and update administrative systems and databases
• Assist with event planning and coordination, including venue bookings and logistics
• Provide exceptional customer service to clients and stakeholders

🎓 Kualifikasi & Syarat

• 3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or agency setting
• Proficient in both written and spoken Chinese and English
• Familiarity with Microsoft Office Suite and Google Workspace
• Excellent organizational and time management skills
• Strong attention to detail and ability to work in a fast-paced environment
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Familiarity with CRM systems such as Salesforce or HubSpot is a plus

🛠️ Keahlian

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